Fixed Annotation

Note:This process requires the purchase of a Quick Fields add-on.

The Fixed Annotation process adds an annotation, such as a redaction, stamp, or sticky note, to the same place on each document. Fixed Annotation can be used in Pre-Classification Processing, Page Processing, or Storage Processing.

Example: The City of Wonderland wants to note the name of the scanner operator who processed each document on that document, but does not want this information shown to members of the public when they are sent copies of the documents. They configure a Fixed Annotation to attach a sticky note to each document and to write the name of the scanner operator and the date and time the document was processed on it. When the documents are stored in Laserfiche and someone requests a copy, the clerk can print or export the document without the sticky note.

Example: The Human Resources department scans in tax withholding forms for all their employees. For each type of form, such as Internal Revenue Service Form W-2,the employees' social security numbers are located in the same place. They configure a Fixed Annotation to redact the same zone on each form.

To use Fixed Annotation

1. In the Session Configuration Pane, select the stage of processing where you want to use Fixed Annotation.
2. In the Tasks Pane, select Fixed Annotation. Under More Options, you can select Wizard to display more information about each property or Skip Wizard to display the properties all at once without additional information.
3. Page Range: When configuring a process in Page Processing or Storage Processing, you will be prompted to specify a page range. In other stages, default settings will be automatically applied.
4. Region Selection: Specify the region where the fixed annotation will be applied. To define a region, select Region and either drag and resize the zone on the Display Pane or specify coordinates in the Tasks Pane.  
5. Annotation: Select a type of annotation. The annotations are the same Laserfiche annotations that can be applied in the repository, and have the same properties.
• Redaction: Click Set Color to choose black or white redactions.
• Highlight: Click Set Color to choose a color or create a custom color.
• Stamp: Click Configure to choose a stamp and a color. You can choose from stamps that are available in the Laserfiche repository where the session will send the documents.
• Sticky Note: Click Configure to specify the color and text for the sticky note. You can use the token button to add a token to the sticky note text.
6. Optional: To preview how this enhancement will affect scanned images and OCRed or extracted text, test processes. For the best results, add a custom sample image before testing. Adjust and test until you are satisfied with the results.